Find your job with Orienta
Dear Candidate, We present our privacy policy – the data protection provisions adopted by Orienta Polska Sp. z o. o. (hereinafter referred to as the Company), which are necessary to protect your personal data in accordance with the law.
The following information will help you understand:
Orienta Polska Sp. z o. o. undertakes to protect the personal data entrusted to it. Consequently, data management and security are guaranteed with the utmost care, in accordance with the requirements of the currently applicable privacy protection legislation, and in particular EU Regulation 2016/679 (GDPR).
Data controller and data protection office
Orienta Polska Sp. z o. o. is the company that processes your data and is considered the data controller for legal purposes. In this capacity, it is responsible for ensuring the necessary and appropriate organisational and technical measures to protect your data. The Company’s registered office is located in Warsaw (00-845) at ul. Łucka 18, flat 7.
In addition, the Company has appointed a Data Protection Officer responsible for ensuring compliance with privacy regulations, who can be contacted regarding any questions relating to the processing of your data at the following address: Warsaw (00-845, ul. Łucka 18 lok. 7, email: [email protected]). Further information regarding your rights can be found in the section below entitled ‘Your rights’.
Purpose of data processing
Please be advised that all personal data you provide will be processed in accordance with the applicable data protection regulations; therefore, the Company undertakes to process such data in accordance with the principles of fairness, lawfulness and transparency, and in accordance with the purposes set out below, collecting data only to the extent strictly necessary for processing; The data will be used exclusively by staff for lawful purposes and in a lawful manner, and to ensure the necessary confidentiality of the information provided.
The Company may use the data in particular for:
Your personal data will be processed for the purpose of: selecting and recruiting staff with a view to establishing a potential employment relationship, through registration in the Orienta database, including for positions unrelated to those for which you applied on your own initiative; in addition, based on your registration in the database, we will also periodically send you job vacancies by email that may be of interest to you; updating job vacancies matching your profile/Job Alert; managing applications in response to job vacancies published on our website; for purposes related to the establishment, management and termination of the contractual relationship and that arising from training (e.g. compliance with obligations regarding accounting, payroll, insurance, healthcare and tax); the administration of specific leave, absences and benefits related to the management of the employment relationship; compliance with legal and regulatory obligations (e.g. preventive medicine, occupational health, anti-terrorism checks, etc.); managing any legal disputes; providing, supporting, updating and informing about the services and features available from Orienta Group companies; activating online services (e.g. access to the private area at www.orientapolska.pl, attendance registration); where necessary, the activation of the remote digital signature service; consultancy, career management advice (including career development and job changes) and relocation.
The processing of the above data is mandatory in order to provide the service required of us; therefore, your refusal will prevent us from entering into a contractual relationship.
The processing of personal data for the aforementioned purposes may take place via a web application or a smartphone app.
The company may use automated systems/processes and decision-making procedures, which are not entirely automated, to provide you and our clients with the required services. For example, if our clients are seeking candidates for specific roles, we may search our candidate databases using automated criteria that take into account availability, overall skills acquired, salary level, and in some cases feedback previously received from clients, to draw up a list of candidates that will include those most likely to meet the client’s requirements.
Your data may be used, in particular, to process results based on a scoring system derived from the information you have provided in your CV. In this regard, you may receive job offers that are as closely matched as possible to your experience and skills.
Images, photographs, audio and video recordings that you have voluntarily sent to us will be processed, in particular, for the following purposes: to send recordings and interview footage to clients and/or parties potentially interested in your application; processing offers and promotions of resources (e.g. candidates, employees) aimed at existing and potential clients, as well as companies within the Orienta Group.
Furthermore, the Company may only use your data for the following purposes with your voluntary, specific, informed and unambiguous consent:
In particular for: market research, economic and statistical analyses; social, cultural and solidarity initiatives; commercial information; marketing; sending advertising/informational/promotional materials and updates on initiatives, promotions and offers from third-party companies cooperating with Orienta Polska Sp. z o. o. and specifically appointed as external data processors, including in relation to programmes and promotions, including online, aimed at rewarding or recruiting permanent candidates and employees; communication and information regarding the Group’s activities and events in which Group companies participate.
Data processing in this section is not mandatory for the performance of the contract, and consent is voluntary; therefore, your refusal does not prevent the establishment of an employment relationship.
Notifications for the following purposes may be sent by traditional means (e.g. post, telephone), automated means and similar methods (e.g. fax, email, SMS, app, etc.).
The scope and relevance of the data provided will be periodically assessed to determine further decisions and to avoid processing data beyond the intended purposes.
We will not use your personal data for purposes other than those described in this information leaflet without first informing you and, where necessary, obtaining your consent.
Use of special category personal data
If you decide to apply for a specific position and/or provide us with special category personal data, Orienta Polska Sp. z o. o. will need to process and collect data for which your consent is required by law. In some cases, such data may be strictly necessary for selection purposes. In such cases, we inform you that it will be processed solely for “purposes related to the management of the contractual relationship/training and the provision of services”.
Security measure
Orienta Polska Sp. z o.o. is committed to protecting the personal data provided to us, in accordance with the principles of fairness, lawfulness and transparency. We therefore inform you that your data will be processed using tools and procedures that ensure maximum security and confidentiality, through the use of archives and paper-based forms, as well as digital, computerised and telematic media. Notifications may be sent by traditional means (e.g. post, telephone), automated means and similar methods (e.g. fax, email, SMS, app, etc.).
Data retention period and deletio
Your personal data will be stored from the date of receipt/last update/last access to your profile for a maximum period of seventy-six months for the purpose of managing your application (unless otherwise required by law, which may stipulate longer periods), after which it will be permanently deleted or anonymised. In addition, the Company has provided for the option to personally/independently delete your profile on the website.
However, if an employment relationship is established with you, your personal data will be stored from the date of receipt for a period consistent with the processing purposes indicated above, in accordance with applicable regulations and the Company’s legitimate interests, after which it will be deleted or anonymised.
The Company, including through periodic checks, will regularly verify the strict relevance, non-excessiveness and necessity of the data stored in connection with the relationship, the performance or termination of the contract/legal relationship, including in relation to data that the data subject provides on their own initiative.
The storage of the aforementioned data is provided for in the new EU Regulation No 679 of 2016 and, therefore, your consent is not required.
The Company will store your data in particular for the following purposes:
Data transfer and access
For “purposes related to the management of the contractual relationship/training-related relationship and the provision of services” and for “purposes related to the recording and processing of images”, your data may be shared with relevant companies solely to enable them to verify whether your profile is fully compatible with the position they are seeking to fill. Furthermore, we inform you that your data may be transferred to companies belonging to the Orienta Group and to third parties (including client companies, partner companies, specialists, public authorities, control bodies or supervisory authorities) in order to fulfil obligations arising from laws, regulations, EU regulations or provisions relating to the management and performance of the contract.
For marketing purposes, data may be transferred to companies belonging to the Orienta Group, public authorities or third parties working in cooperation with Orienta Polska Sp. z o. o.
For all the purposes set out in this privacy policy, publicly available personal data may also be transferred abroad, both within and outside the European Union, in accordance with the rights and safeguards provided for by applicable legislation, subject to prior verification that the country in question guarantees an ‘adequate’ level of protection.
Data will also be processed using internal resources at the offices of appropriately trained Group companies, which act as authorised data processors.
The Company ensures that your personal data will not be transferred to a third party without your consent.
Your rights
With regard to the data being processed, the Company guarantees you the right to:
To this end, the Company has provided the following options on its website:
Please be advised that the Company is required to respond to your requests within one month, except in particularly complex cases, where this may take up to three months. In any event, the Company will explain the reason for the delay within one month of receiving your request.
The outcome of the request will be sent in writing or electronically. If you request rectification, erasure or restriction of data processing, the Company undertakes to communicate the outcome of the request to each recipient of your data, unless this is impossible or would involve a disproportionate effort.
Please note that the withdrawal of consent does not affect the lawfulness of processing based on consent prior to withdrawal.
The Company states that a fee may be charged if your requests are manifestly unfounded, excessive or repetitive; to this end, the Company has established a register to track your requests for intervention.
If it is established that the Controller’s processing of personal data infringes the provisions of the GDPR, you have the right to lodge a complaint with the supervisory authority, which since 25 May 2018 has been the President of the Personal Data Protection Office;
ul. Stawki 2
00-193 Warsaw
tel. 22 531 03 00
[email protected]
Helpline: 606-950-000 (10.00 – 13.00)
Cookie Management
Orienta Polska Sp. z o.o., with its registered office in Warsaw (00-845) at ul. Łucka 18, flat 7, hereby informs you that this website uses the following types of cookies (i.e. small text files that visited websites send to the user’s device, where they are then stored for retransmission to the same websites on the next visit):
Cookies“Cookies” are pieces of information sent to the user’s computer hard drive from a website. They are not programs, but small text files that enable websites to store information about the pages viewed by the user and to share this information whilst browsing the internet via other sites that use these tools. Most websites use cookies because they are part of the tools that can improve the user experience. Cookies enable websites to offer personalised services (for example, remembering your login, storing items in your basket or displaying important content). There are several types of cookies: temporary cookies (or session cookies), which are automatically deleted when you close your browser, and persistent cookies, which are not deleted but are retained until you deliberately delete them or until the expiry date specified by the website. Most browsers accept cookies automatically; however, you can disable cookies in your browser. In this case, please be aware that you may lose many features necessary for the website to function properly.
Technical cookies
These cookies are strictly necessary to enable:
Such cookies are installed directly by the Company and, as they are not used for purposes other than those described above, their installation does not require your consent.
Third-party cookies for profiling purposes
These cookies are set by websites other than the Company’s website, and their installation requires your consent; otherwise, they will not be set.
Therefore, below we provide links to the privacy policies of third parties, where you can consent to the installation of such cookies, noting that if you do not make a selection and choose to continue browsing this website, you consent to the use of these cookies.
Google Search
Furthermore, you can configure your browser to automatically refuse cookies by enabling the relevant option; however, not using technical cookies may cause difficulties when interacting with this website.